Friday, January 4, 2013

Searching All items in Outlook 2013

I updated to Office 2013 not long ago and when I searching for old items they do not appear, but instead at the bottom of the search result it displays:

Showing recent results...

More

First I though this was some setting with the indexing in Windows 8 but Outlook was selected as a source. Then I stumbled upon a support article “Only a subset of your Exchange mailbox items are synchronized in Outlook 2013” which solved my issue. The setting also applies to Calendar, Contacts, Tasks, Journal and Notes items.

By default with Outlook 2013 and using Cached Exchange Mode only the past 12 months are synchronized. Changing this to “All” fixed the issue and I can now search all my items offline and quickly.

image

The above support article lists the steps on how to change how much to cache locally.

3 comments:

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  2. This does not remove the "more" prompt. It allows everything to be cached locally, but it still only displays the "recent" results. Another step backwards into inefficiency and stupidity in the 2013/Win8 wave.

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    Replies
    1. Yes, it "caches" locally which is what desktop search is all about and what I want. It is useful to have full offline search in email.

      In my case I know get search om all e-mails directly, not just recent ones. But a stupid setting. I have a story about outlook2010 and vista as well, but for another time :)

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